An online board meeting is an ideal method for your organization to run productive meetings without the physical restrictions of an in-person gathering. Utilizing an online platform for board meetings, you can save time and money by eliminating costs for travel and manual procedures like registering attendance or taking minutes. It can also help you expand your board member pool by including those who aren’t able to be present in person.
Getting started with an online board meeting is relatively easy, though you’ll need to provide each member with the necessary link prior to the meeting. It can also be beneficial to send a test meeting link to members https://yourboardmeeting.org/flexibility-with-virtual-data-room/ prior to your first meeting, to make sure all equipment is functioning properly.
An organized agenda is crucial for the success of a virtual board meeting. Include a “any other matter item to cover any issues not covered in the meeting. This will help you keep your agenda on track and improve productivity.
Be sure that all discussion items are slated with an allotted amount of time and the intended conclusion for each. This will give your board members a sense organization and will allow you to get through the meeting in a timely manner.
By providing all attendees with copies of your agenda and any other pertinent documents They will be able to share their knowledge. Additionally, you should use video conferencing tools when conducting your board meetings because this will increase participation and allow participants to look at each other’s body language and better understand non-verbal communication.