A board portal gives administrators and directors a suite of tools to help prepare for meetings efficiently. The tools let directors receive notifications about meetings, digital board packs, and other related documents. They can read and modify these documents, write comments on them, and make annotations in a collaborative environment. They also allow digital signatures, which eliminates the requirement for printing, distribution, and storage of physical copies.
These tools can also help in reducing the time needed to prepare for the meeting. The templates in the tool allow administrators to create and distribute board books within minutes. The tool can also provide an overview of director assignments and their progress for quick reference. The top board portals even display a dashboard for upcoming meetings that display the agenda of the meeting, polling schedules and other relevant information.
Due to the numerous advantages that boards portals provide many organizations are choosing to use them for their governance needs. This trend is especially apparent in not-for-profits where the use of cutting-edge technology shows the organization’s dedication to transparency, accountability and effectiveness.
When selecting a board portal it is important to look at the reputation of the service provider and their service level. A reputable provider should provide training sessions to ensure that users are familiar with the system, and they should be able to quickly solve any issues or questions they might encounter. It’s also worth asking prospective providers about their plans to develop and improve their product over time to ensure that it is in line with governance best practices and the changing requirements of your organization.