What is a Board Portal?

Board portals offer a central repository of all board information Directors can access current and relevant information from any place. They can then prepare for meetings, organize their tasks and collaborate with colleagues on projects. Board members can be authorized to sign documents using digital signatures. This reduces the cost of printing and distribution.

The use of a board portal enables companies to save substantial costs and resources while improving efficiency and effectiveness. It is important to consider the specific needs of your business when selecting the right board management solution. Choose a vendor that offers solutions and pricing that meet the requirements of your board.

Previously, boards would receive meeting packets in the form of paper via courier. It could take up to several days for them to be opened and received. With a portal for board meetings, the process can be reduced to a few hours, and meeting agendas, reports, presentations and other materials can be sent out immediately to attendees. The board portal can also be used to host video-telephony conferences, providing a unified experience for directors.

It is crucial that the portal selected for the board is secure, with features such as encryption of data along with password complexity controls and user activity tracking to reduce risks of unauthorized access. It should also be able demonstrate its compliance with industry standards, like ISO 27001, SOC 2 certifications and facilities that offer physical and procedural security.

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